How to Enter an Expense

Step 1: Open the Submission Form

• Tap the Log Expense option on your mobile bottom navigation bar or sidebar menu.
• You will be taken directly to the Expense Log dashboard.
• Tap the Submit New Expense button at the top of the page.

Step 2: Choose Your Auto-Fill Method (Optional)

If you have a physical paper receipt, a digital invoice, or a PDF booking confirmation:

• Tap the Upload Receipt area at the top of the form.
• Select an image (.jpeg, .png) or a .pdf file from your device. (If you're on an iPhone, raw .heic photos are automatically converted for you on the fly).
• Our system will immediately run an intelligent text extraction pass. Do not close the page while the progress bar reads "Processing Receipt...".
• Once completed, the AI will pre-populate the amount, date, currency, and description fields based on what it found on the receipt.

Step 3: Verify and Finalise the Details

Review the populated fields (or fill them out manually if you didn't upload a receipt):

• Team: Your assigned team is strictly locked automatically to prevent cross-team entry errors.
• Category: Select whether this spend is for Accommodation, Travel, or Food.
• Amount & Currency: Type the exact amount using standard two-decimal precision (e.g., 12.50) and select the local currency code (e.g., HUF, GBP, EUR).
• Date: Select the calendar date the cost occurred. Our system will automatically predict and link the correct Itinerary Leg of your race based on this date.
• Description: Add a brief note detailing what was purchased (e.g., "Dinner at Budapest Keleti Station").

Step 4: Submit

• Double-check your details and tap Submit Expense.
• Your expense is instantly logged, your team's active budget metrics are recalculated, and the form resets cleanly so you can snap your next receipt.